Learn more about the types of Conference Planning Services offered!

 

You can have peace of mind in selecting Worldwide Meeting Partners as your conference logistical partner.  Our successful track record with large and small meetings for both corporate and association groups blended with our attention to your objectives and budget will create your flawless event.

 

 

 

 

 

Project Management

• 40+ combined years of industry expertise
• Customized services to meet your needs
• Flexible pricing to meet your budget

 

Logistical Services / Pre-Event

• Review of hotel contract to ensure all concessions, terms and dates are followed
• Create meeting specifications for hotel/venue
• Communicate timing and any changes to hotel/venue
• Food and beverage menu planning to meet your style and budget

• Audio visual coordination / vendor negotiation
• Stage Design
• Exhibitor management / vendor negotiation
• Decor coordination / vendor negotiation
• Off site event coordination / vendor negotiation
• Speaker relations
• Attendee communication
• Advanced registration web site (creation and management)
• Housing/room block management
• Mobile event app management
• Audience response systems
• Transportation coordination / vendor negotiation
• Entertainment research / vendor negotiation
• Budget management
• Print / digital material proofreading
• Deposit tracking and management
• Signage creation and management (excluding digital graphics)
• Temporary event staff coordination

 

On-Site Logistics

• Attendee communication via meeting app
• On-site registration
• Housing management
• Liaise with hotel meeting services
• Monitor set up
• Live streaming
• Oversee off site events / entertainment
• Oversee food and beverage events
• Oversee amenities
• Oversee any pre-conference items
• Monitor budgets
• Audio visual set-up / testing and monitoring
• Signage set-up / placement
• Sponsorship fulfillment
• Exhibit move-in / set-up
•  

 

Post Conference Role

• Master bill review for all vendors
• Final budget recap
• Cost Savings Report
• Attendee / Vendor Surveys
• Final counts for all events

 

To learn more about our Hotel Site Selection services, click here.