Learn more about the types of Conference Planning Services offered!

 

You can have peace of mind in selecting Worldwide Meeting Partners as your conference logistical partner.  Our successful track record with large / small meetings for both corporate and association groups blended with our attention to your objectives and budget will showcase to you why our skills to create your flawless event.

 

Project Management

  • 40+ combined years of industry expertise
  • Customized services to meet your needs
  • Flexible pricing to meet your budget

 

Logistical Services / Pre - Event

  • Review of hotel contract to ensure all concessions, terms and dates are followed
  • Create meeting specifications for hotel/venue
  • Communicate timing and any changes to hotel/venue
  • Select food and beverage to meet your style/budget
  • Audio visual coordination / vendor negotiation
  • Design staging
  • Exhibitor management / vendor negotiation
  • Food and beverage menu planning / vendor negotiation
  • Decor coordination / vendor negotiation
  • Off site event coordination / vendor negotiation
  • Speaker relations
  • Attendee communication
  • Advanced registration web site (creation and management)
  • Housing management
  • Mobile Event Apps
  • Audience Response Systems
  • Live Streaming
  • Transportation coordination / vendor negotiation
  • Entertainment research / vendor negotiation
  • Manage budget
  • Track and manage deposits
  • Signage
  • Temporary event staff

 

On-Site Logistics

  • Attendee communication via Meeting App
  • On-site registration
  • Housing management
  • Liaise with hotel meeting services
  • Monitor set up
  • Oversee off site events / entertainment
  • Oversee food and beverage events
  • Oversee amenities
  • Oversee any pre-conference items
  • Monitor budgets
  • Monitor Audio Visual
  • Signage

 

Post Conference Role

  • Master bill review for all vendors
  • Final budget recap
  • Cost Savings Report
  • Attendee / Vendor Surveys
  • Final counts for all events

 

 

 

To learn more about our Hotel Site Selection services, click here.

WORLDWIDE MEETING PARTNERS, INC.

2335 Valley Ridge Lane | Brooksville, FL 34602

P: 813-907-9922 | F: 813-322-0333